Three weeks passed. No reply.
If you prefer using a personal email provider (like Gmail or Outlook), the university system allows you to set up automatic forwarding. This ensures you receive official notices in your main inbox without having to log into a separate portal. e mail uni heidelberg
The next day, Maria sat down in her new student apartment and composed an email to the address she had noted. She introduced herself, explained her background and interests, and asked about the possibility of joining the internship program. She attached her CV and a brief motivation letter, written in both English and German. Three weeks passed
Maria's heart had been set on studying environmental sciences back in her hometown, but she had always been fascinated by the work being done at the University of Heidelberg. She quickly jotted down the email address provided on the flyer - umwelt@uni-heidelberg.de - and made a mental note to send an inquiry email. This ensures you receive official notices in your
Heidelberg is efficient but not instant. A reply from a professor might take 3-5 days. From the central administration during application season (May–July)? Two weeks is normal. Emailing again after 48 hours is considered rude—it’s called E-Mail-Geduld (email patience).
Unlike personal emails which may go unchecked for days, official university correspondence often contains time-sensitive information.
Heidelberg University utilizes a webmail platform accessible from any browser, ensuring you can check your messages whether you are on campus, at home, or abroad.